It's 11:47 p.m. on a Tuesday. Your shoulders are at your ears. You're three tabs deep in a spreadsheet trying to figure out why location three's revenue was off by $4,200 last month. You find it: four members whose auto-renew quietly toggled off in February. You've been losing $1,800 a month for ninety days on the platform you currently pay $2,400 a year to use. That's $5,400 you'll never see back. This is the third Sunday in a row you've done this. Location six opens in eight weeks. The current stack is not going to survive it. Neither, at this rate, will you.
You are not the head coach anymore. You have GMs. You have a marketing manager or an agency. You're not worried about a missed lead — you have systems for that.
You're worried because Mike at location four told a parent yesterday that the sparring policy is "whatever the instructor's comfortable with." That is not the policy. You will find out three weeks too late, from an email forwarded through your customer-service inbox, copied to a lawyer. Your jaw will clench when you read it.
You're worried because Sarah at location three is gaming the lead pipeline. Every walk-in marked "converted in person" to hit her bonus, undocumented, untraceable. You won't see it until the quarterly review, when her churn doesn't match her sales. Three months of bonus money. Two months of conversations you didn't want to have.
You're worried because your tournament last year ran two hours late. The 12-year-old in white belt cried at the registration table because she thought she'd missed her division. The fourth-degree black belt whose ticket you comped left at lunch. Three parents posted on Facebook. You spent two months recovering from one weekend.
You're worried, mostly, that you can't see the brand clearly enough to govern it.
You opened your second school in a recession. You ran your first regional tournament with 600 competitors before you had software for it. You hired your first GM at midnight after teaching back-to-back. You did all of that on tools that broke at every corner.
We've watched it. We built what comes next.
If you've spent five hours this month exporting CSV files from one platform to upload to another, the people who built Acadevo watched their own clients do the same thing for years. The Mindbody payout you're still waiting on. The HSP workflow that hasn't fired correctly since February. The spreadsheet on your desktop labeled real numbers because the dashboard doesn't trust the data.
Every connection you'd otherwise glue together with Zapier and prayer — built in. Every report you'd otherwise build manually — already there. Every page of this site was written by someone who watched a multi-location operator silently rebuild their tech stack three times, and decided that was enough.
We are not generic SaaS. We are the system you would have built if you'd had the time.
Last year your tournament ran two hours late. The 12-year-old in white belt cried at registration because she thought she'd missed her division. The fourth-degree black belt whose ticket you comped left at lunch. Three parents posted on Facebook. You spent two months recovering from one weekend.
This year, your laptop sits open at the registration table. The bracket runs from a tablet. Auto-seeded the night before, weigh-ins verified at the door, scoring on the mat in real time — takedown +2, guard pass +3, mount +4, back +4, submission. The public scoreboard projects to the venue, refreshing every five seconds. Parents get a push notification when their kid is on deck. Medals get logged. Results get printed before the event ends.
At one point during the day you'll glance at your watch and realize you're ahead of schedule for the first time in five years. You will laugh. Out loud. Briefly.
If you run one event a year, you've already paid for Pro twice over in saved staff hours and avoided embarrassment.
Your agency configured HSP eighteen months ago. They came to your office. They walked you through workflow diagrams on a 65-inch screen. They quoted you $15,000. You said yes because the diagrams were beautiful and the logic was airtight. And then... the connection broke. CSV imports happened weekly when your VA remembered. Zapier patches kept timing out at 200 records. The workflows you paid five figures to build fired on a delay you couldn't predict, against data that was always slightly wrong.
Acadevo connects natively. Sub-account per location. Real-time. Every lead syncs the moment it hits your form. Every member tagged the moment a lifecycle event happens — acadevo-enrolled, acadevo-active, acadevo-belt-eligible, acadevo-payment-failed, acadevo-cancelled. The workflows your agency built fire the instant they should.
The first time it works — the first lead that hits your form on a Wednesday morning and triggers your nurture sequence in HSP three seconds later, with the right tag, in the right sub-account — you'll pull up your phone and text your agency contact: "It's working." They will not believe you.
The investment you've been writing off for eighteen months compounds for the first time.
Mindbody will charge you $499/month, hold $40,000 of your member dues for ten business days while it "reconciles," and tell you to read your contract when you ask why. The annual contract you signed in March renews in March. There is no off-ramp. Wodify will give you a CrossFit-shaped product and ask you to adapt your martial arts academy to it. The roster import will quietly drop half your medical records and nobody will tell you. ClubReady will sell you per-feature add-ons until the bill is bigger than what you started with — and the SMS module still won't talk to the email module.
None of them have a competitions module. None of them have native HSP. None of them isolate your data. All of them require an annual contract you can only escape with a phone call you'll dread for a month.
Acadevo is $199 per location per month. Volume pricing at two. No annual contract. Cancel from inside the dashboard. We earn the renewal or we don't.
You've thought about hiring a developer to build internal tools. We've talked to operators who tried. The math: $40K–$120K to build, $50K–$80K/year to maintain, plus the developer-attrition risk and the integration debt that compounds quietly until something breaks at 2 a.m. on a Saturday before a tournament. Then you find out your developer left in October.
Build vs. buy was solved at $24,000 a year all-in.
We map your current stack — Mindbody, HSP, Stripe, the consultant who left in October, your VA's spreadsheet — to the integration. We identify the data gaps. We schedule your migration cohort. You leave the call with a written plan and a kickoff calendar invite.
Member records, payment records, attendance history, contracts, plans. Each location migrated in turn. You run Acadevo in parallel — your existing stack stays live until you're ready. By week six, your first location is fully on Acadevo. Members don't notice anything except the new portal looks better.
Full multi-location cutover. HSP sub-accounts wired in. Dashboards online. Staff goes through the training cohort. The Mindbody contract gets cancelled — by you, from inside their dashboard, with the same friction they gave you on the way in.
You're on a plane back from a regional event. Laptop open. Dashboard pulled up. Every location green. The new GM at location four logged in this morning and hasn't called you with a question. Your CFO sent a clean monthly report that didn't need reconciling. You realize you haven't opened Excel in three weeks.
Volume pricing at two locations. No annual contract. Cancel from inside the dashboard.
20% off per location at 2–5 locations. Below: what your monthly subscription actually looks like.
Each cohort gets dedicated engineering and onboarding attention. The next cohort starts the first week of the following month. Book a strategy call this week and you're in it.
Custom contracts, dedicated success management, SLA guarantees, architecture sessions with our engineering team. Master franchise agreements supported.
Talk to Us About Enterprise →Single location? Solo operator? Starter ($79/mo) and Growth ($129/mo) plans available for stages where Pro isn't the right fit yet.
The new GM at location four logged in this morning and hasn't called you with a question. The tournament you ran two weeks ago finished thirty minutes ahead of schedule. Your CFO sent a clean monthly report this morning that didn't need reconciling. The franchise prospect you've been talking to since February signed last week — she said the platform demo was the reason.
You realize you haven't logged into Mindbody in seven weeks.
You will not log in again.
You opened your second school in a recession. You ran your first regional tournament with 600 competitors before you had software for it. You hired your first GM at midnight after teaching back-to-back. You did all of that on tools that broke at every corner. We know.
Run the brand from the brand level. We're the system that lets you.